Alaska Information Returns - Form W-2 & 1099
Federal Forms 1098, 1099, W-2, and W-3 are tax documents used for reporting both federal and state tax withholding, though some states require additional forms to be submitted. The Alaska Department of Revenue DOES require additional forms to be filed.
Every employer is required to file Form W-2 for wages, tips, or any other applicable compensation of $600 or more that either:
- Income, social security, or Medicare tax was withheld
- Non-resident contractors (for contracts exceeding $10,000.00)
- Income, social security, or Medicare tax would have been withheld if the employee had claimed no more than one withholding allowance or exemption from withholding on Form W-4.
The Form 1099 Series for ExpressTaxFilings consists of Forms 1099-INT, 1099-MISC, and 1099-DIV. This series of forms is used to report various types of “Other Income” not including wages, salaries, and tips.
Forms 1099 are typically used when the taxpayer has received income from sources other than a wage-paying job. There are eleven different variations to Form 1099, depending on the type of income being reported will determine which form you will need to use.
The state of Alaska requires filing for the following forms:
| Forms | Due Dates | Notes | |
|---|---|---|---|
| Paper Filing | E-Filing | ||
| 1099-MISC Miscellaneous Income | January 31st | January 31st | Form 1099-MISC is for reporting miscel laneous income for service performed for a business by people not treated as its employees, such as payments to subcon tractors, rent payments, or prizes. |
| 1099-R | January 31st | January 31st | Form 1099-R is for reporting distributions from pensions, annuities, IRAs, or any other applicable retirement or profit-sharing plans. |
| 1099-DIV Dividends and Distributions | January 31st | January 31st | Form 1099-DIV is a yearly tax statement provided to investors by banks and other financial institutions to report dividends and other distributions. |
| W-2 | January 31st | January 31st | Form W-2 is a summariz ation of an individual employee’s wages, tips, any other applicable compen sation, or taxes withheld. |
| W-2G | January 31st | January 31st | Form W-2G is a summar ization of a recipient’s certain gambling winnings, such as races, sweepstakes, and lotteries. |
Every employer who meets both requirements “A” and “B” below is required to withhold Alaska income taxes: Pays wages to:
- A Alaska resident (regardless of where the services were performed)
- A nonresident (persons domiciled outside of Alaska) for services performed in Alaska, unless:
- The employer is an interstate rail or motor carrier, subject to the jurisdiction of the Federal Interstate Commerce Commission and the employee regularly performs duties in two or more states
- The payment is for retirement, pension, or profit-sharing benefits received after retirement
- The employee is a resident of a state with which Alaska has a reciprocity agreement (Illinois, Indiana, Kentucky, and Michigan)
The employer meets any of the following:
- Is engaged in business in Alaska
- Is licensed to do business in Alaska
- Transacts business in Alaska
- Is organized under Alaska law
- Is primarily engaged in business outside of Alaska and is licensed to do business in Alaska or transacts business in Alaska
Anyone withholding Alaska income tax must file with Alaska along with the Social Security Administration. Every employer who is required to withhold Alaska income tax must register with the Alaska Department of Revenue for a Alaska withholding account number. Employers are considered exempt from registering for a withholding account number if they meet BOTH the following requirements:
- They pay wages that are exempt from Alaska withholding (i.e., agricultural, domestic)
- They have no Alaska withholding to report (required or voluntary) from wages or other payments made
Employers may apply for a Alaska withholding tax number by completing an online application at:
- https://tap.revenue.wi.gov/btr
Quarterly, monthly, and semi-monthly filers with an active Alaska withholding account must file an electronic deposit report even if no tax was withheld during the period covered. Electronic filing options include:
- Alaska “My Tax Account”
- Telefile
- ACH Credit
- WT-6 file transmission
The due date for filing WT-6, is on or before the last day of the month following the monthly or quarterly withholding period. Semi-monthly filers may file one of two ways:
- When the employee pay date is on or between the first (1st) and the 15th of the month, the amount of Alaska income tax withheld from the wages paid is due on or before the last day of the month
- When the employee pay date is on or between the 16th of the month and the last day of the month, the amount of Alaska income tax withheld from the wages paid is due on or before the 15th of the following month.
Those employers required to file with the Alaska Department of Revenue must file Alaska Form WT-7, Employer’s Annual Reconciliation of Alaska Income Tax Withheld From Wages, along with all applicable W-2s, W-2Gs and 1099s. Even if the filer submitted all applicable forms electronically, they still need to file a paper WT-7. If the employer is an annual filer, payment should be included with Form WT-7. Employers filing 50 or more withholding statements are require to file Forms W-2 electronically using one of the following:
- PDF file from the Social Security Administration’s website and then transmitting the file through DOR’s website
- Using their Alaska “My Tax Account” account to submit forms (Filers will need to use another method to meet federal W-2 reporting requirements)
- Submitting an EFW2 text file through DOR’s website:
- The payment is for retirement, pension, or profit-sharing benefits received after retirement
- http://www.revenue.wi.gov/eserv/w-2.html
Those employers filing fewer than 50 withholding statements may file using the above methods or by mailing in their applicable forms to:
If a refund or tax is due:
Alaska Department of Revenue
P.O. Box 8981,
Madison, WI 53708-8981.
If no tax is due:
Alaska Department of Revenue
P.O. Box 8920,
Madison, WI 53708-8920.
Due Date: The due date to file Form WT-7, along with all applicable forms, is January 31st in the following year of the year in which the form is in reference to, both to Alaska and all applicable employees.
Information Returns - IRS Form W-2
Form W-2, Wage and Tax Statement, is used to report wages paid to employees and the taxes
withheld from them.
Every employer engaged in a trade or business who pays compensation for services performed by an employee, including non-cash payments of $600 or more for the year, must file a Form W-2 for each employee (even if the employee is related to the employer) from whom:
- Income, social security, or Medicare tax was withheld
-
Income tax would have been withheld if the employee had claimed no more than one withholding allowance or had not claimed exemption from
withholding on Form W-4
Those filers required to file W-2s with the state of Alaska MUST file Alaska Form WT-7, Employer’s Annual Reconciliation of Alaska Income Tax
Withheld From Wages.
Form W-2C
Form W-2c is for correcting any errors entered in Form W-2. Filers may use Express Tax Filings to easily edit and fix any incorrect W-2s originally filed with Express. If the filer submitted Form W-2 through ExpressTaxFilings and the return was accepted by the IRS, they can make corrections of that form by going to ‘Submitted Forms’ on the dashboard, choose the correct form and click ‘Make Corrections’ under Options.
The filer will then select the Payer and the form that needs to be corrected. This will open a Form W-2 C, where they will be able to update the correct information. Correct errors (such as incorrect name, SSN, or amount) on a previously filed Form W-2 or Form W-2c.
If they are correcting only an employee's name and/or SSN, complete Form W-2c boxes d through i. Do not complete boxes 1 through 20. Have the employee correct the SSN and/or name on his or her original Form W-2. If the employee has been given a new social security card following an adjustment to his or her resident status that shows a different name or SSN, file a Form W-2c for the most
current year only.
In order to correct an incorrect tax year and/or EIN on a previously submitted Form W-2, enter the tax year and EIN originally reported, and enter in the “Previously reported” boxes the money amounts that were on the original Form W-2. In the “Correct information” boxes, enter zeros. Prepare a second Form W-2C and enter zeros in the “Previously reported” boxes, and enter the correct money amounts in the “Correct information” boxes. Enter the correct tax year and/or correct EIN.
If the filer submitted a Form W-2 with the SSA that reported an incorrect address for the employee, but all other information on the Form W-2 was correct, the filer will not file Form W-2c with the SSA just to correct the address. But, if the address was incorrect on the Form W-2 they provided to the employee, the filer must do one of the following:
- Issue a corrected Form W-2 to the employee with the new address. Indicate “REISSUED STATEMENT” on the new copies. Do not send Copy A of Form W-2 to the SSA.
- Issue a Form W-2c to the employee that shows the correct address in box i, and all other correct information. Do not send Copy A of Form W-2c to the SSA. Reissue the Form W-2 that had the incorrect address to the employee in an envelope showing the correct address.
Form W-3 is NOT required when e-filing Forms W-2 or 1099. Additionally, Form W-3 is not required when filing W-2s with Alaska. Instead, the filer will submit Alaska Form WT-7.
Form W-3
Form W-3 is a reconciliation form used to summarize all wages and withholdings, as well as any other applicable information. This form includes the total amount for all employees that worked for the employer during the tax year.Anyone who paper filed Form W-2 must file Form W-3 to send with Copy A of Forms W-2 to the SSA. Even if there is only one paper W-2 form being filed a W-3 is still required. Do not file a W-3 for Form(s) W-2 that were submitted electronically to the SSA.
A transmitter or sender may sign Form W-3 (or use their PIN to e-file) for the employer or payer only if the sender is authorized to sign by an agency agreement (whether oral, written, or implied) that is valid under state law; and it reads “For (name of payer)” next to the signature. (This applies to paper filing of Form W-3 only).
To correct a W-3 the filer can use the current version of Form W-3c to correct errors. Corrections may be made from an error on a previously filed Form W-3 or Form W-3c. They must file Copy A of Form W-3c with the SSA.
Corrections reported on Form W-2c may require the filer to make corrections to their previously filed employment tax returns using the corresponding “X” form, such as Form 941-X, Adjusted Employer's QUARTERLY Federal Tax Return or Claim for Refund; Form 943-X, Adjusted Employer's Annual Federal Tax Return for Agricultural Employees or Claim for Refund; Form 944-X, Adjusted Employer's ANNUAL Federal Tax Return or Claim for Refund; or Form CT-1X, Adjusted Employer's Annual Railroad Retirement Tax Return or Claim for Refund.
Form W-3 is NOT required when e-filing Forms W-2 or 1099. Additionally, Form W-3 is not required when filing W-2s with Alaska. Instead, the filer will submit Alaska Form WT-7.
Information Returns - IRS Form 1099
A form 1099 is used to report a variety of unique income payment types to the IRS. This form is typically used when the taxpayer has received income from sources other than a wage-paying job. There are several different variations to the 1099 forms themselves. The specific 1099 form is determined depending on the type of income being reported.
- Form 1099-MISC
- Form 1099-INT
- Form 1099-DIV
Form 1099 MISC
Form 1099-MISC, Miscellaneous Income, is used to report payments for services performed for a business by people not treated as its employees. Report royalties, rents, services, prizes and awards, fishing boat proceeds, or gross proceeds paid to an attorney in the Form 1099-MISC. A 1099-MISC form must be provided to the recipients and a copy should be filed or
E-filed with the IRS.
Form 1099 INT
Form 1099-INT, is an IRS tax form used by payers such as banks to report to the IRS regarding the interest paid to recipients. It is used to report interest income, tax-exempt interest, U.S. Treasury or Savings bonds, or any other applicable interest. February 1, 2023 is the due date to distribute copies of Form
1099-INT to a recipient.
Form 1099 DIV
Form 1099-DIV, Dividends and Distributions is a yearly tax statement provided to the investors by investment fund companies. It is used to report capital gains, Section 1202 gains, exempt-interest dividends, or any other applicable. February 1, 2023 is the due date to distribute copies of Form 1099-DIV to the recipient. If filing by paper it is March 1, 2023; if by e-filing means
March 31, 2023.
State Resources
Help videos
Adding Payers & Recipients
When creating a 1099 or W-2 through Express Tax Filings, you can easily save the Payer and Recipient for each Form. This allows you to reuse this information in the future.
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How to E-File a Form 1099?
After logging in, you will be brought to the dashboard. On the Dashboard, you can select which 1099 Form you need to file.
The Form itself is fairly straightforward. All you need to do is enter a Payer, a Recipient, & Generate an Account Number.
After a return is created, the payer & recipient will be saved within your account, so that in the future, you can use this information with just a click.
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